Shape Our Culture.
The Fine Arts Work Center is an artist-led organization based in Provincetown and connected to the world. We support artistic freedom, nurture creative connections, and make possible artistic achievements important to the larger culture.
The Work Center is internationally known for its acclaimed seven-month residency program granting fellowships to 20 emerging writers and artists, as well as its open enrollment Summer Workshop Program, an online writing program 24PearlStreet, and an extensive series of year-round cultural events and exhibitions.
We currently have 2 positions available:
2023 Summer Program Assistant
Title: 2023 Summer Program Assistant
Full-time/Part-time: Full-time Seasonal
Annual Salary:$18/hr non-exempt with shared on-site housing
The Fine Arts Work Center in Provincetown, MA seeks to hire two full-time seasonal Summer Program Assistants to round out our Summer 2023 Workshop Program team.
Every summer the Fine Arts Work Center offers 60-70 week-long workshops in creative writing and visual arts taught by award-winning faculty. Our writing workshops include classes in poetry, fiction, memoir, nonfiction, playwriting, and more. Our visual arts workshops include classes in painting, drawing, printmaking, sculpture, watercolor, photography, and more. Every summer we welcome over 500 Summer Workshop Program students. The Summer Workshop Program team is dedicated to ensuring that all students and faculty have exceptional experiences.
Summer Program Assistants are vital members of our team. They report to the Summer Program Manager and work in a highly collaborative fashion with the Summer Program Manager and the Programs Director to ensure that all aspects of the summer program run smoothly. Summer Program Assistants play an important role in carrying out the Work Center’s DEI goals and commitment to maintaining a welcoming environment for students and faculty from historically marginalized communities.
The position runs from May 29 – August 25, 2023. It is a full-time position (40 hours per week), with varying daily schedules and 2 non-consecutive days off per week. Evening and weekend work is required. This is a non-exempt position with a wage of $18/hr, and includes shared on-site housing.
- Commitment to ensuring a welcoming environment for students and faculty from historically-marginalized communities
- Positive attitude and friendly, outgoing personality
- Patience and kindness
- Great sense of humor
- Exceptional customer service experience
- Excellent communication skills
- Highly organized
- Ability to work well both in team environments and independently
- Ability to take direction well and also work in a self-directed manner
- Ability to easily roll with shifting priorities and comfort with multi-tasking
- Adeptness with technology and the ability to guide others on technology
Responsibilities include, but are not limited to, the following:
- Main point person, with Summer Program Manager and Programs Director, for student and faculty interactions
- Managing student and faculty check-in and orientation
- Assisting students in the computer and media labs
- Helping to staff the gallery/bookstore
- Organizing and selling faculty books and Work Center merchandise
- Setting up event room, A/V equipment, merchandise, and books for faculty readings, artist talks, and student night
- Assisting with all aspects of student night – room set up, introductions, AV staffing, food service, etc.
- Preparing, setting up and cleaning for meals and receptions, including daily continental breakfast and weekly receptions
- Researching and creating talking points for introductions at faculty events
- Introducing faculty during faculty readings & artist talks
- Staffing the Summer Fundraising Gala and associated activities
- Taking photos and videos supporting program promotion and events for social media
- Assisting with set up, cleaning and maintenance of visual arts studios, classrooms and common areas
- Conducting general office work
- Compiling course evaluations and demographic forms from students and faculty
- Tracking and entering bookstore inventory
- Additional as needed
How to Apply
Diversity is a core value at the Fine Arts Work Center. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all Summer Workshop Program staff, students, and faculty. We strongly encourage women, people from BIPOC, AAPI and LGBTQ+ communities, people with disabilities, and people from other systematically-under-resourced communities to apply for this position.
Interested applicants should apply via this online form, including a resume and cover letter, by February 1, 2023.
The Fine Arts Work Center is an equal opportunity provider and employer. The Work Center facilities are accessible to people with disabilities.
Title: Administrative Assistant
Supervisor: Administrative Director
Annual Salary: $22,500 (20 hours per week)
The Administrative Assistant supports office administration and operation, provides clerical assistance for the Administrative Director and Executive Director, and supports special projects as assigned.
General Office Support & Customer Service
- Open and/or close the administrative office, lock/unlock dependent on weekly schedule
- Greet visitors and residents as the first contact for public assistance at the front desk
- Provide consistently prompt, friendly customer service to all stakeholders
- Tend to the phone system and operator’s mailbox
- Tend to FAWC general inboxes (email@example.com + firstname.lastname@example.org)
- Oversee office supplies: monitor, order and organize
- Coordinate office tidiness with Building & Grounds / cleaning team
- Enter/upload data into Donorview (our CRM) and import contacts into ConstantContact
- On a weekly basis, generate donor cover sheets and tax-acknowledgement letters for review by Executive Director
- Manage mail in all respects, including postage meter, fax and delivery services
- Coordinate mail forwarding for Fellows, Summer Students, and Summer Faculty
- Assist FAWC staff, Fellow, faculty, students and visitors with simple technology solutions
- Tend to office and Lounge Computer Room equipment
- Order printer supplies (ink, toner, paper) as needed
- On a weekly basis, prepare check requests for open invoices
- As received, process income in the forms of checks, cash and credit card transactions
- On a bi-weekly basis, code credit card transactions for review by Administrative Director
- File paper check requests and collate checks when cut
- Coordinate catering / refreshments for specific meetings, such as quarterly hybrid board meetings: January 12, 2023, April 6, 2023, July 6, 2023, mid-October (date TBD)
- Facilitate staff gatherings logistics (e.g. birthdays, lunches, bonding activities, farewells) along with the Administrative Director and Executive Director
- With advance notice, attend programming and fundraising events to as staff support; events may include:
- Special Salons and Benefits (NYC & Boston)
- Summer Awards Celebration in July
- Gallery Exhibition Related Events
- Weekend & Evening Readings, Presentations & Performances
- Assist Administrative Director and/or Executive Director with special projects and temporary duties as assigned
- Welcoming presence, enthusiasm, people skills and patience
- Good organizational skills, attention to detail, and dependability
- Excellent communication skills, both phone and email
- Comfort with technology and familiarity with office systems
- Strong computer skills, including Microsoft Office programs
- Strong internet skills, including use of Google Workspace